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Publishing Version


Main Media Data Overview

Main Media Data Overview

The Main Media Data area of Publicity Assistant is used to store information about all of your media contacts. This powerful database stores information such as the contact name, callsign or publication, address, phone/fax and email info, and notes. The database also stores codes which represent the specific market each contact represents, the type of media they work with, as well as customizable category codes. These category codes generally represent the contact's major areas of interest, or the subjects or industries the contact covers, such as consumer, business, entertainment, etc. They can be used to group your contacts however you like, allowing you complete control over your data.

The following diagram outlines the primary areas. To access the Main Media Data, simply select the Main Media Data tab in the main Publicity Assistant 2000 window.


The Main Media Data window consists of a split screen grid. On the left side of the split screen is a grid containing detailed information about each contact. On the right side of the split screen, notes pertaining to the selected contact appear. In addition, many useful features have been created to facilitate management of your contacts. For example, you can rearrange the display of the screen to suit your needs. The data is also easily sortable and searchable, as well as simple to edit.

The above diagram outlines many of the features of the window. Following is a description of many of these features:

  • Sortable Columns – Notice that some column headers appear in blue. This indicates that you can sort your Main Media Data alphabetically by that field. Simply click in the column header. It will then appear yellow, indicating that your data is sorted by that field. The sortable columns also facilitate the use of the Quick Search feature. Also see, Searching and Sorting for more information.

  • Direct Editing – You can edit the contents of a contact directly in the Main Media Data Grid. To do so, click on the field you wish to edit, and make your changes. See Modifying a Contact for more information on editing your data.

  • Record Indicator – In the left-most column, you will notice a small arrow. This is the active record indicator. It shows you the currently selected record. This is important when you add contacts to review lists or promotional tours. When using the split screen, this also indicates which record’s notes appear on the right side.

  • Resizable Columns – You can adjust the size of any column. To do so, hold down the shift key and drag the line separating the column headers to the right or left. The column to the left of that line will be resized. For example, to reduce the size of the Market column, hold down the shift key and drag the line in the column header between Market and Type to the left.

  • Split Screens – Using the split screen bar, you can adjust the size of the split screen, or eliminate it altogether. Because the notes about each contact maybe too long to fit on the screen, the split screen allows you to conveniently view two separate areas of a contact’s information. The split screen can be resized using the split screen bar, shown at the bottom of the diagram above.

  • Scrollbars – To view other parts of a contacts information, use the horizontal scroll bars, located at the bottom of the Main Media Data window. You can scroll both sides of the split screen using the toolbars.

  • Customizable Views – You can rearrange the layout of information in the Main Media Data screen. To reposition columns, hold down the shift key and click on the column header and drag it to your desired location.

As mentioned above, you can edit data directly in the Main Media window, or you can open a contact record window, as shown below:


For more information on the Main Media Data area of Publicity Assistant 2000, see:

Adding Contacts to the Main Media Data

Modifying Contacts

Searching and Sorting the Main Media Data

Standard Addresses