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Publishing Version


Category Codes

Category Codes

Category codes are used to categorize and classify your contacts. Contacts may have several codes, which represent their area of interest. For example, you may code a baseball writer as belonging to both the Baseball and the Sports categories. For information on entering codes for contacts, see Modifying a Contact.

To add or modify Category codes, select the Tools tab in the main Publicity Assistant 2000 window. Press the Maintain Codes button. You will be prompted to choose between market and category codes, or to cancel. Double-click on the “Category Codes” selection. A list of all of your Category codes will appear in the Publicity Assistant 2000 main window.

Using the toolbar, you may also add, delete, search, or edit the category codes.

To ADD a category code, press the Add button in the toolbar while the Category Codes screen is active. A blank entry will appear. Enter the category name (i.e. Fine Art) in the Category column. In the code column, enter the code which Publicity Assistant 2000 will use to mark records as pertaining to this category. This is usually a 2-4-letter abbreviation.

To DELETE a category code, select the category you wish to delete by clicking in its entry. A small arrow to the left of the record will appear, indicating which record is active. When the category you wish to delete is active, press the Delete button in the Toolbar. You will be prompted to confirm that you wish to delete the selected category. You may either select yes to delete the record, or no to do nothing. The code will be removed from all the records in the main database and can not be retrieved.

To SEARCH the market code list, press the Search button in the toolbar while the Category Codes screen is active. You may enter all or part of either the Category name or its code. The system will bring you to that record if a partial match exists.

To EDIT a category code, click in the field of the category you wish to change. Enter your changes and press the enter key. You may either select yes to change your code or no to do nothing. All records in the main media database will reflect this change.

For more information on Category Codes, see:

Modifying a Contact

Searching the Main Media Data

Adding Category Codes to Multiple Contacts