Publicity Assistant Online

Short Form Call Sheets

Once you have entered contacts from the cities you intend to tour, you can create short form call sheets to help you book the tours. Like call sheets, short form call sheets are a printout of your contacts, arranged alphabetically first by city, then by media type and contact name. Contact information on short form call sheets includes name, publication or callsign, show name, phone and fax number and e-mail addresses. As you go through your call sheets and book events, you can enter the events directly into Publicity Assistant 2000 (see Entering and Modifying Bookings).

To generate a short form call sheet, you first select the appropriate Promotional Tour. To do this, select the Promotional Tours tab in the main Publicity Assistant 2000 window. Then, in the project list on the left, select your project (see Locating Your Project for more information). To select your project, simply click on it once and it will be highlighted in yellow. It is not necessary to open the project.

With the project selected, press the Output button on the toolbar. From the list of output options that appears, double-click on the Call Sheets (short form) selection. The following window will open:

You will be asked the question, “Do you want to print all markets and do you want each market to begin its own page”? You will be given four options:

Yes, page breaks at each new market. This option prints one market per page. Each new market begins a new page.
No, print more than one market on a page.
No, I would like to only print certain markets.
Cancel, to do nothing.

Make your selection. To print only certain markets, select the third option “no, I would like to only print certain markets”. The following window will open. (Note, not all of your markets will be on this list, only the markets which correspond to the contacts within your project will appear).

Make your selection(s) and close the box by clicking on the “x” in the top right corner or typing control-end. A preview of your short form call sheet will be generated and displayed on the screen. Using the standard print toolbar, you may browse the call sheet, print it out, or close it.