Adding a Single Reviewer

The most common way to add a reviewer to Review Lists is to send it from the Main Media Data. This is a very powerful feature that allows you to bring in individual names, collections of names, or the results of searches. There are two ways to do this, depending on whether or not you want to send the contact to an open list.

To bring in an individual to an open list, perform the following steps (to send a contact to multiple lists, click here):

1. Be sure that your project is open. To do this, first select the Review Lists tab of the main Publicity Assistant 2000 window. Next, select the project name by clicking on it once. Then type enter. For more information on opening a project, see Opening Projects.
2. Select the Main Media Data tab from the main Publicity Assistant 2000 window. If the main window is not visible, go to the Window menu and select Publicity Assistant 2000. It is important that your project list be visible behind the Main Media Data window.
3. In the Main Media Data, find the name you wish to add to your Review List. From here, you have two options:

A. Drag the contact from the Main Media Data to your Review List. Drag it to any visible area of the review list. When you release the mouse button, the send options window (see figure below) will appear. Make your selections and hit send. The project window will move forward and the name will be added to your list.

B. Click on the name. Press the Send button on the toolbar. Alternatively, you can press control-n on your keyboard. The send options window (see figure below) will appear. Make your selections and hit send. The project window will move forward and the name will be added to your list. If you have more than one project open, you will be prompted for the project to which this contact should be added.

4. The figure below is the send options window. It will appear when you send records from the Main Media Data to any Project list. Here, you may enter selection codes. You may also tag the reviewer as a recipient of only press releases, or of bound galleys, by clicking on the appropriate boxes. Alternatively, you may elect not to add any codes or tags. Either way, press the Send button on the window to send the reviewer to your list. For more information, see Selection Codes.

5. Confirm that the contact has been added to your Review List by selecting the Reviewers tab of your Review List’s window:

   

For more information on Review Lists, see:

Creating a Review List

Adding a Group of Reviewers to Review Lists

Adding a one-time Reviewer to a Review List