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Publishing Mail Merge Letters

During the installation of your Publicity Assistant 2000 system, each publicist was set up with a group of pre-set mail merge letters. These letters are customizable to each publicist. These letters can also be created, saved and shared with other members of your department. To publish a mail merge letter, select the output button on your Publicity Assistant tool bar and double-click on mailmerge. A list of mail merge letters will appear in the output box. Right-click on the letter you wish to share with other members of your department. The following window will appear. 

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Select "publish this letter." A folder has been set up in order to save and download mail merge letters. Type the name of your letter in the "save as" box and press publish. Your mail merge letter has now been saved and other members of you department may download this letter.

To download a published letter, select the output button on your Publicity Assistant tool bar and double-click on mailmerge. A list of mail merge letters will appear in the output box. Right-click on the letter you wish to download. Select "download a published letter." A folder has been set up in order to save and download mail merge letters. Select the mail merge letter you wish to download and hit the download button. The letter will appear in your output window under mailmerge letters.

 

For more information on how you can have this or any new feature as part of your Publicity Assistant 2000 system, contact us.