The consolidated mailing feature of Publicity Assistant 2000 performs three tasks. It generates labels, creates a packing slip and generates a mailmerge letter. The mailmerge letter (which is optional) will include an introductory paragraph, paragraphs describing each book to be included in the mailing, and a closing paragraph. The first step in the consolidated mailing process is to create a paragraph describing each book using the boilerplate feature which is under the Materials Tab within each project window. To use this feature follow these steps:
Click on the Reviews Tab. Select Output and select consolidated mailing. The following window will appear
Publicity Assistant will first generate the labels. After you have selected the print tab on your print toolbar, Publicity Assistant will then generate a packing slip. After printing the packing slip, Publicity Assistant will then generate the corresponding mailmerge letters in Word. These letters are addressed to all the contact included in this mailing. The mailmerge letter will include your introductory paragraph, your closing paragraph, and will only insert the paragraphs that correspond to the books each contact is receiving. This letter can be saved or printed.
IMPORTANT: Fill out the "title" and "author" fields on the notes page of each project that is to be included in the consolidated mailing.
For more information on how you can have this or any new feature as part of your Publicity Assistant 2000 system, contact us.