Entering and Modifying BookingsOnce you have created a new Promotional Tour project in Publicity Assistant 2000, you will want to start adding bookings. The first step is to add contacts to your project that represent the organizations with which you have arranged bookings. For more information on these procedures, see Creating a New Promotional Tour and Adding Contacts to Promotional Tours. You are now ready to enter bookings. First, open your project and select the Contacts tab. You will now see a list of all the contacts you have added to your project. Open the record of the contact with whom you would like to record a booking. You can do this in one of three ways:
The following window will appear:
The left side of the window contains all of the contact information. The right side is used to enter scheduling information. Each field is optional, except for the Date field at the top. This field is needed to register a booking as part of an itinerary or a report. Below is a detailed view of the scheduling window, with a description of each field. Enter information into each field as desired: Other fields: You can use this to keep track of each interview during a satellite booking. To enter information, simply click in the appropriate field. All information is optional. When you have entered your booking information, close the window using the X in the top right corner of the window, or press control-end. Your information will be saved. To later edit this information, re-open the record. The scheduling window will reappear, allowing you to make modifications. For more information, see: Viewing Your Bookings Printing Itineraries Generating Confirmation Letters Creating a New Promotional Tour Adding Contacts to Promotional Tours |